Project Administrator

Project Administrator


San Jose, CA

Job Status

Full Time

Come join our team at WMH Corporation! We are a leading transportation civil engineering firm located in the San Francisco Bay Area in search of an ambitious, detail-oriented, organized Project Administrator to join our team.

As a Project Administrator, you will be providing administrative and accounting support to our Business Operations Manager and Project Managers on projects with some of the most recognized transportation agencies in the Bay Area, including Santa Clara VTA, San Francisco County Transportation Authority, Bay Area Transit Authority, Alameda County Transportation Authority, and Caltrans, to name a few.


  • Associate’s degree with a major in accounting or finance and some administrative experience preferably in a professional services firm, and/or in an engineering environment
  • Working knowledge of Microsoft Office and proficiency in Excel
  • Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously
  • Accurate data entry, writing and editing skills
  • Excellent time management and communication skills (verbal and written)
  • Solutions oriented/team player

Primary Responsibilities

Project Administrator (70%)

Support Project Managers in the administrative duties of Project Management, for example,

  • Assist with budget management for various projects
  • Review and prepare contracts
  • Review all invoices and change orders associated with the project
  • Review and maintain contract compliant certificates of insurance for various projects and clients
  • Manage monthly subconsultant invoice cycle (invoice review, data entry, preparing invoices, etc.)
  • Assist with print production projects, including plan sets, proposals, public outreach mailings, etc.
General Administrative (30%)
  • Overall responsibility for the office including the maintenance and operations, workplace safety, and contract services.
  • Maintain general office supply inventory, place orders for various business centers, searching of needed items, disbursing orders upon delivery to appropriate ordering party, and applying costs to proper business center
  • Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identify additional efficiency opportunities for the office
  • Preparing expense reports
  • Assist with new employee onboarding
  • Event planning (meetings, training seminars, team building events, etc.)

The Company

WMH Corporation offers competitive compensation and benefits as well as the development resources you need to advance your career. Come join us!
The estimated base salary range for this full-time position is $60,000 -$75,000 plus benefits and bonuses.  The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position.  Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's job-related skills, experience, and relevant education or training.

A Little More About US

WMH Corporation provides professional project management and design services for Caltrans and transportation agencies throughout California.

Our skills have been proven by the successful completion of numerous transportation projects for state and local agencies. These projects include planning, preliminary engineering, final design and construction support services for new roadway alignments, roadway widening and extensions, interchanges and intersections, roadway rehabilitation, toll plaza improvements, airport infrastructure, local road improvements, transit, truck and bicycle and pedestrian facilities in a variety of geographic and environmental settings.