Accounting/Administrative Assistant

  • Careers
  • Accounting/Administrative Assistant

Accounting/Administrative Assistant

Location

San Jose, CA

Job Opportunity

We have an immediate need for a highly organized, energetic and detail‐oriented Accounting/Administrative Assistant in our San Jose office. This is a part time position that allows a flexible schedule and may potentially lead to a full‐time role in the near future. Excellent opportunity for students!

Primary Responsibilities

  • Assist in monthly invoice cycle (review vendor invoices, data entry, preparing invoices, etc.)
  • Preparing expense reports
  • Assist Project Managers with budget management for various projects
  • Reviewing and preparing contracts
  • Reviewing and maintaining contract compliant certificates of insurance for various projects and clients
  • Assist with print production projects, including plan sets, proposals, public outreach mailings, etc.
  • Administrative duties, i.e., answering the phone, setting up meetings, ordering office supplies, filing, keeping office organized/tidy, etc.
  • Event planning (meetings, training seminars, team building events, etc.)
  • Assist Project Managers with administrative tasks as needed
  • Assist Accounting Team with administrative tasks as needed
  • Assist Marketing Team with administrative tasks as needed
 

Qualifications

  • Currently enrolled in a A.A. or B.A./B.S. Degree Program
  • Some beginner accounting experience a plus
  • Candidate must be able to multitask, prioritize tasks, and work with initiative without requiring close supervision in a fast‐paced environment
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook). Knowledge of QuickBooks and/or Adobe Creative Suite (Photoshop, Illustrator, InDesign) is a big plus
  • Excellent time management skills
  • Must be extremely detail‐oriented, proactive, and punctual
  • Must enjoy working with numbers and have good math skills
  • Strong communication skills; proficient in spoken and written English.

The Company

WMH Corporation provides professional project management and design services for Caltrans and transportation agencies throughout California.

Our skills have been proven by the successful completion of numerous transportation projects for state and local agencies. These projects include planning, preliminary engineering, final design and construction support services for new roadway alignments, roadway widening and extensions, interchanges and intersections, roadway rehabilitation, toll plaza improvements, airport infrastructure, local road improvements, transit, truck and bicycle and pedestrian facilities in a variety of geographic and environmental settings.